{"id":68615,"title":"FlexDesk - Booking engine for coworking space","tagline":"We help companies book, manage, and track their spend on coworking space","body":"👋 Hey everyone, we’re [Clark](https://www.linkedin.com/in/clark-jacobs-19a86665/) \u0026 [Dhanvi](https://www.linkedin.com/in/dhanvi/) from FlexDesk.\n\n**_Tl;dr:_** _Through FlexDesk, your employees can search and book from a network of 7,000+ coworking locations worldwide. For employers, FlexDesk makes it easy to create spend policies, track bookings, and streamline billing across all employees, geos, \u0026 brands._\n\n### **🥴 Problem**\n\n**1 - Search and discovery:** The coworking landscape is fragmented. Less than 65% of people live within a 50 mile radius to a WeWork location. 75% of workers have experienced it taking longer than 30 minutes to identify and book a coworking space.\n\n**2 - Spend controls and tracking:** It is currently hard to create and enforce standardized spend/booking controls. Companies have reported employees renting $400+ daily conference rooms to serve as their ‘personal office’.\n\n**3 - Payments:** Employees are currently required to pay for each booking using a credit card and submit for reimbursement. This is cumbersome for both employees and the company’s Accounting department, especially when dealing with multiple currencies.\n\n### **🔥 Solution**\n\n**1 - Booking engine:** Search and rent from a network of 7,000 coworking locations worldwide - including WeWork, Regus, and thousands of local brands.\n\n**2 - Compliance + system of record:** Create and enforce custom booking/spend policies. Track and analyze all bookings to inform and refine coworking strategy.\n\n**3 - Streamlined billing:** One bill across all employees, geos, and brands.\n\n![uploaded image](/media/?type=post\u0026id=68615\u0026key=user_uploads/494003/9795eb02-917f-4ec0-ba42-c3880873f753)\n\n### **💵 Bottom line impact**\n\nFlexDesk is a **win-win-win** across all major stakeholders at a company.\n\n* **For Real Estate teams:** Eliminates manual work that previously took up 15% of their workweek.\n* **For Finance teams:** Unlocks 10% savings compared to going direct with a single coworking brand. Unlocks 60%+ savings compared to a traditional lease strategy.\n* **For People teams:** Empowers employees with the freedom of choice to find a coworking space that fits their needs and within a short commute.\n\n### **🤔 Why do companies use coworking space?**\n\n* **Distributed workforce:** Hiring across the US/world, while simultaneously downsizing and even exiting office leases given low utilization + high opex.\n* **Dynamic space needs:** Established an ongoing need to support employees with space for in-person collaboration, to meet with clients, and to escape WFH.\n* **Flexible and cost-efficient:** Coworking space offers companies the flexibility to address each of these needs at a significantly lower cost than a traditional lease.\n\n**Enter FlexDesk to offer spend controls, data visibility, and a booking engine with global coverage 🌎**\n\n### **😎 How to sign up**\n\nIf your business **currently uses coworking space or is thinking about it**, we would love to chat with you or the appropriate person at your company. Email [clark@flexdesk.com](mailto:clark@flexdesk.com) and [dhanvi@flexdesk.com](mailto:dhanvi@flexdesk.com) or schedule a meeting with us [here](https://calendly.com/clark-flexdesk/30-minute-meeting).","slug":"Hqh-flexdesk-booking-engine-for-coworking-space","created_at":"2023-01-23T05:04:29.847Z","updated_at":"2026-05-25T04:55:40.753Z","total_vote_count":28,"url":"https://www.ycombinator.com/launches/Hqh-flexdesk-booking-engine-for-coworking-space","share_image_url":"//bookface-static.ycombinator.com/assets/ycdc/yc-og-image-c440a0ad1dacfb86eeeb343717479cc54d256614449b4ef719977a0a451f8bc8.png","company":{"id":27704,"name":"FlexDesk","slug":"flexdesk","url":"https://www.flexdesk.com/","logo":"https://bookface-images.s3.amazonaws.com/small_logos/7ba7b37dc3c29d740d89959501d5950b59307a9f.png","batch":"Winter 2023","industry":"B2B","tags":["Real Estate","B2B","HR Tech","Proptech"],"search_path":"https://bookface.ycombinator.com/company/27704"}}