Executive Assistant

Regbase is looking for an organized, experienced Executive Assistant to help our small founding team stay focused, responsive, and on track.

Location: New York City

What you’ll do

• Help prepare for conferences, client meetings, and investor updates
• Manage calendars, scheduling, travel, and meeting logistics
• Coordinate follow-ups after client, prospect, and partner meetings
• Maintain organized records of conversations, tasks, priorities, and next steps
• Draft and send routine emails, calendar invitations, Linkedin messages, and reminders
• Support basic expense management, vendor coordination, and administrative needs
• Create lightweight systems that help the team prioritize work and reduce dropped balls
• Take on evolving operational projects as the company grows, with the potential for an operations role promotion

What we’re looking for

• Patience, strong organizational skills and attention to detail
• Comfort following up persistently and respectfully with busy people
• Clear, professional written and verbal communication (you will need to talk to strangers at conferences and be able to send follow-up emails independently)
• Ability to manage multiple priorities without losing track of details
• Experience supporting an executive, founder, or small team is strongly preferred
• Comfortable working in a fast-moving startup where responsibilities may change week to week
• Discretion and sound judgment when handling sensitive information
• Familiarity with Google Workspace, calendars, spreadsheets, Slack and Notion ideally

Nice to have

• Client-facing, sales, or customer-support experience
• Conference or event coordination experience
• The ability to start part-time and transition to full-time after a trial period

Compensation

• Target range: approximately $70,000-$80,000 annualized, depending on experience and hours
• Ideally open to a part-time arrangement initially with conversion to full-time after a trial

A virtual interview with the CEO, in-person meeting at our office in Hudson Square, and potential follow-up with the founding team before starting.